8 Proven Tips On How To Write An Application Letter

How To Write An Application Letter.

As a job seeker, knowing how to write an application letter will give you a proper edge over others. Most applicants are comfortable with submitting a CV with little or no idea that it is not enough to secure their dream job or land them an interview.

The underlying fact is that companies prefer being sent an application letter too. Taking into consideration the knowledge of writing an application letter, it will boost the chances of securing a job.

Your CV should necessarily summarize your work history, experiences while an application letter entails why you are most preferable, your personal qualities, skills, and why you are outstanding for the job.

What is an Application Letter?

An application letter is different from a cover letter or a CV. It is a stand-alone formal document sent to a potential employer expressing interest for an open position.

A job application letter should entail your qualities as an individual and as a professional. It should highlight your key skills, accomplishments, experiences, that will grab the attention of the hiring manager – Knowing how to write an application letter properly will be a big advantage for you.

In writing a proper application letter for a job, the following are actionable steps on how to write an application letter that will guide you in landing a dream job:

  1. Review the job description.
  2. Create an outline/draft.
  3. Use appropriate heading/salutation.
  4. Start by describing your interest.
  5. Outline your qualifications and experiences.
  6. Make it concise and sharp.
  7. Proof read
  8. Use a catchy closing

Review the job description

The first step on how to write an application letter is by reviewing the job description. The job description is the closest reference point a job seeker should cling to.

Being knowledgeable on what your job description entails and its requirements will help you write a proper application letter.

Creating an outline/draft

Creating an outline and a draft is one key step on how to write an application letter that shouldn’t be omitted. Just like you create an outline when writing any letter or essay, you should also create an outline for your application letter.

An outline will make it easier for you to write a perfect applicant latter because all you need would be structured in the outline.

Omitting this step will make the whole process tedious for you.


Use Appropriate Heading

Every letter should contain a heading, and knowing the right heading to use for your application is also an important step on how to write an application letter.

And also you should include the hiring manager’s name or the name of the person you will be referring to on the header of the letter.

Here is a perfect application letter heading:

(Your contact info)

Your name

Your address

Your email address

Your phone number


(Employer’s contact info)

Name of hiring manager or supervisor

Title of hiring manager or supervisor

Company name

Company address


Use the Right Salutation

Using the right salutation is one key step on how to write an application letter since it is an important part of the letter. Most times when an employer opens an application letter the first thing they see is the salutation, so you shouldn’t mess this step on how to write an application letter.

  • You should use “Dear (employer’s name) “ if you know the name of the hiring manager that is in charge of going through application letters in the company
  • You should use “Dear Sir/Madam” if you don’t know the name of the hiring manager
  • You should “Dear Sirs/Madams” if you are sure there is more than one hiring manager that will go through the letter.

Start by Describing your Interest

In the first paragraph of the letter, include your interest in the role and briefly state your qualification and experience that makes you a good fit.

This is the first section the hiring manager will take particular notice of. You should try as much as you can to make it count by writing something catchy. Thus us a crucial step on how to write an application letter.


Outline your experience and qualifications

Few paragraphs after you have described your interest for the position should highlight your qualifications, experience, and skills. 

You should make sure that whatever you are writing is in line with the job description, and if you are able to accomplish this, you give the hiring manager no other option but to see you as a preferred candidate for the job.

Make it Concise.

Another thing is you should not bore your  potential employer with a letter of about 2-3 pages. It is advised you make use of not more than one page when writing any document for job application (e.g. resume, cover letter, application letter, CV, all this should be one page)

The only exclusion is when applying for a position of a professor whereby you need to outline as many experiences, education background, and accomplishments as possible in order to make you a prominent candidate for the job.


Proofreading is also a key step on how to write an application letter and failure to do this might result to the employer not having a full confidence on your eligibility for the job due to the grammatical errors he/she sees on the letter.

Use a Catchy Closing

Do you want to be remembered and also be called for the interview? If so, you should make use of a catchy paragraph as you close the letter.

This will make the hiring manager isolate your letter, and place it separately on the list of those to be contacted for an interview or even a straight to hire depending on the hiring process of the company.

And most importantly, remember to print your letter. Avoid submitting hand written letter.

Application Letter Sample

Now you know how to write an application letter, the below sample should also help you better on writing your next application letter

Anthony Martins

50 Ikeja Street,

Ikeja, Lagos,




June 30, 2020

Fred Edward


XYZ Company, Inc

Allen Ave, Allen,

 Ikeja, Lagos,


Dear Mr. Edward,

I am reaching out to you regarding the posting for the human resources consultant position I found on online at recruitmenttrust.com. I have a great interest in this position and would appreciate your consideration as a candidate for the role.

In my previous experience, I worked in human resources departments to provide support across several different industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I worked as a human resources assistant for two years, which shows my ability to advance in my career.

I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company. Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe my innovative nature and strong skill set will help me succeed.

I have strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in University of Lagos. Throughout my education, I worked with skilled human resources professionals who have shared their insights and experience with me. Some of my strongest skills include my ability to increase employee retention through the improvement of company culture and to develop training and education programs to ensure all employees have access to the information they need to succeed and comply with legal requirements.

I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process. If you have any questions or need any additional information, please don’t hesitate to contact me.


Anthony Martins

Now it’s Your Turn

That is an exemplary guide on how to write an application letter.

Hope you found the guide on how to write an application letter helpful?


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